Information You Should Know - Fall 2013
Department of Chemistry Graduate Program
Orientation Information and Important Websites
Orientation Info/Important websites can be found at: www.chemistry.msu.edu/Graduate/orientation/welcome.htm.
All incoming graduate students are required to take three Placement Exams designed to evaluate their background in the traditional areas of Chemistry. The first exam tests background knowledge in Analytical and Physical Chemistry. The second and third exams cover undergraduate training in synthetic chemistry and focus on material traditionally taught in Inorganic and Organic Chemistry. The information obtained from these exams will be used to establish a course work plan that will help prepare each student for research, and to make initial teaching assignments. Placement exams will be administered on the first day of the Chemistry Department Orientation for the Fall Semester.
Course descriptions and schedules are located on-line at: www.msu.edu/current/index.html.
PID Number/PAN Number
Your PID number is your student number. It is a nine digit number resembling A12 34 5678. Your PAN number is a four-digit number that is used with your PID number to enroll for classes by means of computer enrollment. These numbers remain the same for each semester that you enroll. (The PAN number is a personal and confidential number that should not be shared with anyone.)
All incoming graduate students will enroll for classes during the Chemistry Department Orientation Program. Your initial advisor will help you determine the courses that you should take. Your PID and PAN numbers are needed in order to enroll, and you should have received them in your admission materials. Additional information on how to register and add or drop courses will be covered during Orientation.
Degree Granting Transcripts
A copy of your degree
granting transcript should have been received by the Admissions and
Scholarships Office at MSU. If it has not been submitted, you should arrange
with your previous school(s) to have the degree granting transcript(s) sent
directly to Admissions and Scholarships (Hannah Administration Building Rm 250,
Student ID Card and Building
Students will have an opportunity to get their student ID cards during the Chemistry Department Orientation Program. In order to have access to the Chemistry building on evenings and weekends, you will need access placed on your card. Please go to room 170 of the International Center to receive your student ID and bring your student ID card to the graduate office to have building access added. If you want access to a gated parking lot, you must go to the MSU Police Department and place a deposit on your ID card. This card is needed in order to use campus facilities such as the library, pool and exercise facilities, etc. and to receive student discounts. (http://idoffice.msu.edu)
Health insurance coverage is provided by the University to all Graduate Assistants. A health insurance representative will be here during Orientation. To enroll a spouse or children, contact Ann Eure (517-884-0144, email@example.com) if your last name begins with A-K, and Michelle Fewless (517-884-0170, firstname.lastname@example.org) if your last name begins with L-Z.
Room Key for the
A key request form will be included in your Orientation folder which will allow you to get the appropriate key from the sub-basement stockroom (B1 Chemistry).
Parking on the MSU campus is
restricted. Students who have a Graduate
Assistantship are eligible to purchase a parking permit from the MSU Police
Department, issued by semester. Students with a Graduate Assistantship may
obtain a permit on-line (www.dpps.msu.edu), providing their assistantship has
been approved on the MSU system. You will need to go to the Police Department
to get your permit. You will need your
MSU ID and vehicle registration to do so.
You should attempt to obtain a Parking Permit prior to the Orientation
Program, if possible. One day parking permits will be available to students for
the first day of the Chemistry Orientation Program. Please park in the Shaw
Street Ramp located directly across from the
The Chemistry Graduate Program Guide
The Chemistry Graduate Program Guild is the Ph.D. and M.S. degree manual of requirements. An electronic version is located at: www.chemistry.msu.edu/Graduate/grad_current.asp#info.
I-9 Form (
Each student is required to complete an I-9 Form for employment before a paycheck will be issued.
You must bring the following with you to the Chemistry Department Orientation:
Domestic: Documents to show ID and work eligibility. The most commonly used documents are the original social security card and a Driver’s License or State ID card. However, please see our website for other acceptable documents. These documents are needed to process your I-9 Form, which is required to process your Graduate Assistantship. Domestic students must complete an I-9 by August 15th in order to be paid on time in Rm 382.
International: The Chemistry
All MSU Graduate Assistants are paid bi-weekly. Your Fall Semester employment period begins on August 16, 2013, and you will receive your first paycheck on September 6th if the paperwork was completed on time. Subsequent paychecks will be distributed every other Friday. Arrangements for direct deposit of paychecks should be made on-line at: www.epayroll.msu.edu. Your original social security card must be brought to the graduate office in order to set up your payroll.
W-4 Forms (Federal and State tax withholding forms)
Domestic students can fill out their tax forms on line at: www.epayroll.msu.edu. International students must fill them out at the Payroll Office (350 Administration Bldg.). These forms must be received by the MSU Payroll Office prior to the first graduate assistant payroll date (September 6th), and cannot be processed without a Social Security Card.
All graduate students
appointed as Graduate Assistants through the Chemistry Department have their
matriculation fees covered, and receive a tuition waiver of 9 credits per
semester for Fall and Spring Semesters and 4 credits
for Summer Term. Students paid as Graduate Assistants are required to carry a
minimum of 3 credits in the Ph.D. degree program and 6 credits in the M.S.
degree program per semester for Fall and Spring and 3
credits in the Summer. The payment of student fees,
approximately $50-100 per semester, are the responsibility of the
student. Questions regarding your registration bills should be addressed to the
Student Accounts Office, 140 Administration Building, 517-355-5050.
Please set up an e-mail account through the Computer Support Office (Room 383) after you arrive at MSU. You will need your PID and PAN numbers in order to do this.
Textbooks for graduate
students are available at the MSU Bookstore in the